If you receive an email or call from a company claiming that they will help your registration for PECS-XIII, it is a SCAM. Do not send your credit card details under any circumstances. The Organizing Committee has nothing to do with those companies.
To register, please click on Online Registration.
*For those who have created your account for the paper submission, please log in to the same account and complete your registration.
Early Bird Registration: Until 23:59, Feb. 28, 2023 [JST = UTC+9]
Regular Registration: On and after Mar. 1, 2023 [JST = UTC+9]
Category Early Bird
Until 23:59,
Feb. 28, 2023
[JST = UTC+9]
On and after
Mar 1., 2023
[JST = UTC+9]
Until 23:59,
Mar. 10, 2023
[JST = UTC+9]
Regular JPY70,000 JPY80,000 JPY5,000
Student JPY40,000 JPY50,000
*Tax included.
*JPY = Japanese Yen
1) Presenters are required to register and make payment by 23:59, Feb. 28, 2023 [JST = UTC+9].
Please contact the Registration Desk it is difficult to do so.
2) To qualify for Student Registration rate, you must be a full-time student during the conference (March 28– March 31, 2023). Students are required to submit a scanned copy (in either jpeg or pdf format) of their student ID or student certificate letter) including the expiry date via online registration form. Please be advised that student rate will not be applied for students who have full time job.
Entitlements of Registration Fee
・Admission to the Opening and Closing Sessions
・Admission to Keynote Session
・Admission to Technical Sessions
・Abstract Book (in PDF format)
・Admission to the Poster Session
Note: An accompanying person for the banquet is not entitled to technical sessions.
Optional Event
Banquet JPY 5,000 (Tax included)
Date: Thursday, March 30
Time: 18:30 – 20:30
Place: Myojin Kaikan
Note: Please apply for the banquet in online registration. On-site application is not acceptable unless there is any cancellation.
*Please note that this is not guaranteed depending on the situation of COVID.
Visa Application
Attendees should check if they require a visa to enter Japan on the website of Minister of Foreign Affairs of Japan.
Visa Application Deadline
February 28, 2023 (Japan Local Time=UTC+9:00) CLOSED

* This deadline does not guarantee the approval of Visa.

Kindly use the Google map to find hotel accommodation.
Please click “View larger map” to enlarge the map and click “Hotels” icon (the second icon from the left) on the top menu bar. Please place the cursor over the price icon to see the detailed hotel information including the way to the conference venue (Kanda Myojin Shrine). You can change the shown route by driving to the one by walking from the "Show route preview" button  on the bottom.

Payment Method
*Registration will be completed only with full payment.
*All Payment must be made in Japanese Yen (JPY)
*Neither checks nor cash are accepted.
Credit Card by Online

(VISA, Master Card, American Express, Diners Club, or JCB only.)
Please note that if you make a card error 5 times or more, you will not be able to proceed to the payment page. If you get a card error more than twice, please try another credit card or consider a bank transfer.
Please use a credit card that is valid at least until April 2023.
Drawer of this online payment transaction will be “PECS-XIII”. However, the exact name of the drawer might slightly vary depending on the card company.
Credit card transactions might be recorded on your credit card statement about two to three months later due to system matter.
Credit card payment will be processed through GMO Payment Gateway Inc.
Bank Wire Transfer
Bank Transfer: Not Available for the payment after March 10(JST).
Bank Transfer Payment will be processed through GMO Payment Gateway Inc. The destination bank account GMO Aozora Net Bank.
Bank Transfer Payment is available only in Japan. (Please note that the payment procedure pages are written only in Japanese.)
Please note that the bank account No. will be unique to each participant. Therefore, please find your bank account No. on the procedure page of your My Page and complete the payment individually.
A bank transfer must be made in full amount without any deductions for bank charges.
If you would like to pay by international transfer, please contact PECS-XIII Registration Desk (
Issuance of Invoice
If you need an invoice for the approval of payment, kindly send an email to PECS-XIII Registration Desk.
Kindly proceed with registration to PECS-XIII before sending us your inquiry email because registration number (A00xxx) is needed for the issuance of the invoice.
Please inform us if any of the following information are necessary to be included in the invoice. (For example, affiliation’s full name, affiliation’s full address, tax number/Tax ID, VAT number, etc.)
Issuance of Receipt
After the payment is completed, registrants will be able to download the receipt by logging into their own account page on the registration system by April 30, 2023[JST]. Please be noted that any request of sending receipts via email or postal mail is unacceptable.
Cancellation Policy
After the payment of registration fee is completed, you cannot change or cancel your registration status online. Any changes or cancellation must be made in writing to PECS-XIII Registration Desk ( with your name and registration number (A00xxx).
The date and time of the change and cancellation will be based on the working hours (Mon - Fri 10:00-17:00 [JST = UTC+9] except national holidays). After working hours, cancellation will be made next day, which may incur charges.
*Cancellation Policy for Registration and Banquet
Before and on February 28, 2023 (JST) -----------------No Charge (*Commission fee will be deducted.)
On and after March 1, 2023 (JST) -----------------------100% of the registration fee/NO REFUND
Refunds will be made during or after the conference upon deducting bank transfer fees, and/or credit card service charges, and the cancellation penalties.
Due to the system setting, only full-amount refund is available. If any partial refund should be made for change / cancellation, the registration desk will firstly make a full-amount of refund to the registered credit card and charge the amount after deducting change or cancellation penalty.
If payment was made by credit card, refund will be made to the same credit card.
If the payment was made by bank transfer, please inform us of your bank account by email.
Early Bird Registration: Until 23:59, Feb. 28, 2023 [JST = UTC+9]
Regular Registration: On and after Mar. 1, 2023 [JST = UTC+9]
PECS-XIII Registration Desk
12F, Sumitomo-shoji Kanda-izumicho Bldg., 1-13 Kanda-izumicho,
Chiyoda-ku, 101-0024 Tokyo, JAPAN
Office Hours: Mon - Fri 10:00-17:00
Closed on Sat, Sun and National Holidays
Privacy Policy
Sales Department 6 Business headquarters
Manager: Hironori Hattori (Mr.)
Phone: +81-3-6891-9306
Office Hours: Mon – Fri 09:30–17:00
Closed on Sat, Sun and National Holidays
Privacy Policy (Japanese) | Privacy Policy (English)